TYPES OF BACKLOG SERVICES

Historical Data Entry & Reconstruction We process the backlog of sales invoices, purchase bills, and expense receipts into your accounting software. If your previous data is corrupt or unreliable, we can reconstruct the ledgers from scratch using bank statements as the source of truth.

Bank & Credit Card Reconciliation The most critical step in backlog accounting. We match every single transaction in your bank and credit card statements with your accounting entries to ensure that your reported cash balance matches the actual money in the bank.

Suspense Account Clearance "Suspense" accounts are often dumping grounds for unidentified transactions. We investigate these mystery entries, categorize them correctly, and clean up the balance sheet to remove red flags.

Compliance Catch-Up Support Once the books are clean, we generate the accurate reports needed for you to file overdue tax returns (VAT, GST, Income Tax) and avoid further regulatory penalties.

Inter-Company Reconciliation For groups with multiple entities, we ensure that transactions between your own companies match perfectly, eliminating discrepancies that often stall year-end audits.

KEY FEATURES OF BACKLOG ACCOUNTING

• Rapid Turnaround: We deploy a dedicated team to work exclusively on your backlog, compressing months of work into weeks.
• Audit-Grade Accuracy: We don't just "plug" numbers. We ensure every entry is supported by documentation, making your historical books audit-proof.
• Software Expertise: Whether you use QuickBooks, Xero, Zoho Books, or Excel, we can clean up data directly on your preferred platform.
• Cost-Effective: Outsourcing a one-time cleanup project is significantly cheaper than hiring a temporary in-house accountant.
• Confidentiality: We handle your sensitive historical data with strict security protocols and non-disclosure agreements.

ELIGIBILITY CRITERIA

• Behind Schedule: Businesses that haven't updated their books for 3 months or more.
• Pre-Audit/Pre-Funding: Companies needing clean financials immediately to secure a loan, investment, or pass a statutory audit.
• Migration Clients: Businesses moving from manual spreadsheets to cloud software who need their history digitized.
• Tax Non-Compliant: Entities that have missed tax deadlines due to unavailable financial data.

HOW OUR CONSULTANCY HELPS

• The Assessment: We first review the volume of the backlog and the state of your current records to provide a fixed timeline and cost estimate.
• The "Search Party": We help you identify exactly which documents (bank statements, invoices) are missing so you don't waste time searching for irrelevant paper.
• The Process: We set up a streamlined workflow to process bulk data efficiently without disrupting your current daily operations.
• The Handover: Once the backlog is cleared, we hand over a pristine set of accounts and can transition you to our regular maintenance team to ensure you never fall behind again.

IMPORTANT CONSIDERATIONS

• Document Availability: We can only process what we can see. You must be able to provide digital copies of past bank statements and major invoices.
• Communication: "Mystery" transactions will require your input. Timely responses to our queries are essential to finish the job fast.
• Tax Implications: Cleaning up the books often reveals unpaid taxes. Be prepared for the financial reality that accurate books might show.
• Cut-Off Date: We will agree on a specific "Cut-Off Date" (e.g., up to last month) to clearly define where the backlog ends and current accounting begins.

DISCLAIMER

We act solely as a consultancy and bookkeeping service provider. Our backlog services are performed based on the data and documentation provided by the client. We do not fabricate data or validate the authenticity of third-party documents. While we prepare the accounts to accounting standards, any penalties or interest levied by tax authorities for late filings remain the liability of the client.